Terms & Conditions

These are the terms and conditions as set out by Pete Davis Photography. Please read carefully

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1. General Coverage.

For your main photographs or video, we usually require between 1.5 to 2 hours minimum between the end of the ceremony and your sit-down meal. This time can be adjusted if the schedule is tight. In such cases, the group shots (photography only) can be done after the meal, if necessary. When planning timings, please also allow for travel time when relocating. To achieve the best results, remember that the more time you can give us, the better the images, video coverage, and variety you will have. Formal Group Shots (Photography Only) Group photos will normally consist of the following as standard: 1. Main bridal party – consisting of the bride and groom with (children, if applicable), parents, grandparents, groomsmen, and bridesmaids. 2. Bride and groom with both parents. 3. Bride and Groom with children (if applicable)  4. Bride with mother.  5. Bride with bridesmaids. 6. Bride and groom with bridesmaids and groomsmen. 7. Confetti shot (all outside). It is your responsibility to inform me or any of my associate photographers if you require additional photos beyond those listed in my standard group list above. You must communicate this to me in writing before the wedding or verbally on the day. If we do not receive these instructions, we cannot be held responsible for any missing group photos. We also recommend keeping the group list to no more than 10, as anything beyond that may reduce the time available for the session with you both alone . Group photos normally take up to 30 minutes, with the remaining time dedicated to romantic and personal photos or videos in various locations. Most of the day our photos/videos are capturing natural shots. However we do have to lightly stage or pose certain images. For example when we have the two of you alone. This ensures we can capture the best angles, lighting, and moments that highlight your emotions in the short time we have with you. While natural shots are important, they don’t always get the perfect framing or focus, especially in challenging lighting or crowded settings. By guiding couples into lightly posed/staged shots, we can ensure their photos are timeless, flattering, and visually appealing. When organising your day please keep in mind your times when planning the start time for the wedding breakfast.  This needs to be discussed with the venue organiser and reception. We cannot be held responsible for insufficient photographs or videos due to altered or late timings from the venue, any guests or yourself. While Pete Davis Photography will make every reasonable effort to capture all the photos or video footage as outlined in your chosen package/collection, this is by no means guaranteed, nor are any additional images/videos specifically requested by you before or on the day of the wedding. This is due to the fact that a wedding is an uncontrolled event shot in real time, with many possible variables such as weather conditions, available light, type of light, time restrictions, the willingness of subjects/guests, location, or the whereabouts of your guests when needed, etc.

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​2. Online proofing.

Your online gallery of images, taken by me, Pete Davis, will normally be ready for you to view approximately 3 to 5 weeks after the wedding. Videos will take longer due to the fact that my associates and I do all the editing ourselves, rather than outsourcing our work to third-party editing companies. Videos require more time due to the amount of work involved and the time of year. We estimate 6 to 10 weeks for videos, but this may be longer during busy summer periods. Please note: Any suppliers or associates working with or for me on my behalf may have a different time frame for when you will receive the final photos or videos. I will endeavour to keep you up to date regarding the time frame, or you can contact them directly for regular updates. Since their time frames for delivery may differ from mine, I have no control over the way they work or their delivery times. Photos will be edited for colour rendition and enhancements to produce the best printing results that reflect my style and brand. For packages that include a wedding book or album, it takes approximately two to three weeks after you have agreed and finalised the designs before it is sent away to be built. Once your album is delivered to me and inspected, I will let you know so it can be collected from my home at a convenient time. Please note: Albums cannot be shipped directly to clients, as I always need to perform a final quality inspection. If, however, your location is more than one hour's drive away, I may be able to meet you partway. The other option is that the album can be repackaged and posted to you, but this will incur additional shipping charges that must be paid by you. This option may end up being more expensive than just collecting it, so please take that into account before deciding. The postage option is not usually recommended, as there is a risk the album could get lost or damaged, and there are also data protection considerations regarding your images.The maximum time to finalise your album proofs is within 3 months. Please note: your online gallery will be available for you and your family and friends to view your images and make print orders until you receive either your digital downloads or USB of images/videos. Shortly after this, the gallery will be deleted and no longer available.

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​3. Full Coverage explained  (if applicable).

Full coverage starts from the time the photographer/videographer needs to arrive for bridal prep, which is typically 2 to 3 hours before the actual ceremony. Experience tells us that it is best practice to cover the latter stages of bridal prep when the bride and bridesmaids are nearly ready, as this results in nicer and more flattering images and video. This is because most brides and bridesmaids tend to shy away from having pre-makeup and pre-hair photos and videos taken.

You do not need to worry if your makeup and hair are already completed when we arrive, as we always stage these shots again for you, either with one of the bridesmaids or the makeup artist when she is finalising makeup touch-ups, etc. If your wedding is a civil partnership (same-sex wedding) with two brides or two grooms, then in most cases, we will not be able to cover both individuals' preparations at the same time unless: You hire extra photographers or videographers, or

Both parties are getting ready in the same room or location, in which case we may be able to offer some coverage of both of you, but this is not guaranteed. The times listed are estimates and are provided as a guide to show you what will be captured, where possible. Please note: Times and coverage may change depending on how things unfold on the day, and can vary based on factors such as weather, timings, and your participation. For example, if your ceremony is at 1 pm, our arrival would be approximately 11 am. Sometimes this can be earlier if we need to allow time to relocate to the church or venue. We will be there for the remainder of the day and into the evening. Evening coverage includes the cake cutting and first dance, and may extend up to 15 minutes after the first dance, but not later than 9:00 pm unless otherwise agreed. This can be extended to include coverage of the evening party, but this must be pre-arranged at the time of booking and will incur an additional charge. If your ceremony starts earlier, we will still be there from bridal prep right through to just after the evening first dance, as previously mentioned. At some point, there will be some downtime, usually while guests are eating. This is when I, along with any associates working with me, will take a break to have a meal.

Please note: For more information on what coverage is included and other details, please see my wedding collections page on my website.

 

4. Food & Travel

If your coverage exceeds 7 hours, some couples and venues offer a meal or snack to the photographer(s) and videographer(s). If a meal is not provided, the photographer/videographer(s) may leave the premises for 1 hour during the wedding breakfast. Please discuss this in advance so that alternative arrangements can be made. All of my packages include travel and fuel expenses, except if the venue is changed on your part and the new venue exceeds 30 miles from the original location.

 

5. Photography and Videography Collections

All photography and videography collections, including Rose, Lily, Daisy, Jasmine, Ruby, and Emerald, are covered by one professional, which is usually me or one of my team of associates (subcontracted), unless otherwise arranged. My joint Photo and Video Diamond collection is covered by two professionals—one photographer and one videographer.

Please note: The Part Day Video Emerald collection and the Jasmine Photography collection cannot be combined with any other packages/collections

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​6. Taking Photos and Videos of you and your guests.

As a professional photographer and videographer, you are hiring us to photograph or film your wedding day and tell the story as it unfolds. It is standard practice for us to take numerous photos or film throughout the day, capturing guests, family members, friends, children, and anyone else associated with your wedding. It is your responsibility to inform all of your guests of this. If anyone objects to being filmed or photographed, I need to be advised in advance. In most cases, guests and those associated with a wedding day understand that there will be a professional photographer or videographer present throughout the event. Rarely are there any issues with this, but should anyone object, it is that person's responsibility to make it known before the day begins. To provide a professional service, it is also that person(s)’ responsibility to ensure they avoid being in areas where the photographer or videographer is working. A wedding is a very busy day with lots going on, and therefore capturing that person(s) on video or in photographs may be unavoidable. Should this occur, images can be deleted during post-editing. However, please bear in mind that the photo or video captured may have been taken during a very important part of the day for you. Any deletion or editing may affect the total number of photos you have or the overall story of your day. For example, that person(s) may be in the background during a critical moment, such as when photographing or filming the vows. Therefore, they should follow the advice to avoid being in the line of the cameras. The best practice for such individuals is to stay behind the cameras at all times when possible. Additionally, we photograph and film in all directions throughout the day. This means that sometimes we may point our cameras towards a mirror, window, or other reflective surfaces. This does not mean we are filming or photographing any particular person who may happen to be in that area; we are simply using the reflection to capture creative mirrored footage or photos for you. If anyone involved is uncomfortable being in front of the camera, they should be aware of this It is important that you and your guests understand this to avoid confusion or misunderstandings, especially if they or anyone associated with you does not want to be filmed or photographed. I, Pete Davis, or any associates, subcontracted suppliers, replacement photographers, or videographers will not be held liable or responsible for such circumstances. Regarding photos and videos, it may not always be possible to capture every requested image for various reasons, such as weather, time frame, location, or participation. If there is anything specific you would like, it is advisable to speak to us on the day itself.

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7. Formal Bridal Party Group Photos

We have a standard set of group photos mentioned in section (1) above. Group photos and a confetti shot typically take around half an hour to complete, so this should be factored into the schedule for the day. Group photos are usually done immediately after the ceremony at the church or venue. This is because, at that particular time, all the guests are in the same location, making it much easier to capture the shots quickly for you. If you require formal group photos to be taken back at the venue, after leaving the church, for example, please keep in mind that this can add a lot of extra time. Guests and family members may arrive at the venue at different times, and some may have gone to their hotel room, be at the bar, or in the restroom, etc. This can eat up time while trying to gather everyone. It is also important to remember that, as photographers and videographers, we will not know who everyone is at your wedding. We will recognise the bride and groom, and possibly the bridesmaids and groomsmen due to their wedding attire. However, unless introduced, we won’t know who your grandparents, aunts, uncles, or other important family members and friends are. Therefore, if they are required to be in some of your photos, it is essential that either you, the best man, or the maid of honer helps gather family and guests on your behalf.

 

8. Aerial UAV Drone Photography and Videography

Operations for any commercial use of UAV drones, including weddings, are subject to obtaining certain permissions, ensuring the health and safety of involved and uninvolved persons, FRZ (flight restriction zones), and weather conditions on any given day. If I/we cannot perform this service due to a lack of permission, unsuitable weather conditions, or other safety reasons, any payment made for this service will be refunded. If this service was offered for free and cannot be performed for the reasons explained, then no compensation will be given as this situation is out of our control.

 

9. Wedding Album (if included in your package)

As a guide, a typical 40-page album will require around 90 to 120 of your favourite images taken on the day to fit nicely on the pages. You can choose which images you want in your album from the full set that you see in your gallery. You will also receive your gallery images via digital download, disc, or USB, depending on your package. The period for finalising your album for printing must not exceed 3 months after you see your images and album design for the first time. You can change the design of your album pages and any images in the album to suit your requirements. However, if you decide to make further changes after this, an additional amendment fee may apply. Therefore, it is important that, before agreeing to your final proofs, you are 100% happy with your final selection. Please note: From time to time, album companies and suppliers may change or discontinue certain albums within their range. Pete Davis Photography does not always receive notification about such discontinued products or services, and I have no control over this. So, on very rare occasions, the album you chose at the time of booking may no longer be available. If your chosen album is discontinued, you will be shown a variety of alternative album options online, which will be of equivalent value. Please note: Once you have agreed and finalised your album, it will go off to be built and printed. This normally takes 2-3 weeks from the time you approve the final designs until it is delivered to me for inspection.

 

10. Backing up Your Images/Video

Depending on the package you choose and the coverage on the day, you will receive between 150 and 500 fully edited images. Please note that the number of images you receive will depend on several factors, such as weather, location, and how much time you want to spend with the photographer. If your package includes video, the footage duration will vary depending on the type of coverage and the length of time at the wedding. Adverse weather conditions may limit any outdoor photography/videography. Once you have received your photographs/videos either on a disc, USB drive, web transfer, or download option, it will become your responsibility to check that all the images/videos open correctly on your media or PC equipment. If there is a problem, you must contact me within 2 weeks. It is also your responsibility to back up all your photographs/videos as soon as possible. Pete Davis Photography will only retain a copy of the edited images or video for up to 8 weeks, after which time they may be deleted. Some images may be kept longer if needed for advertising and promotional use.

 

11. Video Coverage

Your wedding videos are normally comprised of three separate videos as follows:

A highlights video that shows your wedding as the day unfolds, from bridal preparations to the end of the first dance. This video is usually 10-15 minutes long and backed with music. Please note: You can request your own choice of music to be added to your video, but it may be copyrighted, and you are responsible for this. Pete Davis and its suppliers do not own any music copyright, but we can provide royalty-free music for your main highlights video if you wish. Videos containing copyrighted music must only be used for personal use and should not be shared, sold, or uploaded to social media or online, as it may be blocked unless any monetising goes to the record label or artist. As mentioned above, you can request your videos be put together using royalty-free music for the purpose of sharing online. This will need to be discussed with the videographer. The length of the highlights video can vary depending on several factors such as: Location, Size of the venue, The number of guests, Weather on the day, Length of the ceremony and speeches, etc. In addition, you will also receive separate videos of the speeches with sound and the ceremony with sound, from the bride's entrance to the end of the service. In some cases, we may also offer a free short social media trailer video, depending on your package. Depending on the coverage on the day, we may also provide you with bonus videos such as the whole of the first dance, or father/mother of the bride dances, etc. These are given free of charge as they are filmed in real time and usually done handheld with no stabilisation or post-production colour editing. We will always try to film from the top of the aisle, with the video cameras facing at least one of you. However, in some cases, this may not be possible because of where the registrars or photographers need to stand, or because the couple may be standing very close to the top of the aisle. The video cameras have to be a certain distance away from you to capture the footage correctly. This is also dependent on the layout and size of the room/church. In some cases, we may have to film from the bottom of the aisle if there is room, and providing we are not blocking the exit or entrance in any way. In some cases, we may only have the opportunity to film from one side of the room or church. This means that, for part or all of the ceremony, it may only show the face of one of you and the back of the other. These situations are generally beyond our control, so we cannot guarantee that both bride and groom's faces will be filmed during the entire ceremony. It is always worth discussing your requirements in advance with the venue. Most wedding ceremonies are filmed indoors; however, on occasion, they may be done outdoors. Filming outside may create issues, especially if the light keeps changing. For example, one moment it is sunny and the next, there are clouds. This means the camera's exposure is constantly changing automatically to compensate for the changing light. Please note, wedding videographers do not have special lighting gear like you would see on a film set. If filmed outdoors, you will need to make sure the area has plenty of room on either side of both you and the registrants to set up two cameras. Additionally, ensure that you are both standing in good light, and not inside or partially inside a structure such as a gazebo, as this can cause the camera's exposure to adjust incorrectly, creating silhouetting (meaning you may appear too dark). It is best to discuss the exact positioning with both the videographer and the venue before the day to avoid any such issues. Please also note that the video cameras will record ambient noise, such as birds, wildlife, trees moving, and especially any breeze or wind. I always advise that, when possible, the ceremony be covered indoors, as this will create a better look and a better environment for filming. Please note: By law, we are not allowed to film or photograph the signing of the register, so this part will be excluded. In some cases, a mock signing set-up may be allowed. Other variations of footage can be arranged, for example, you may require just one video with all three of the above combined. This should be discussed at the time of booking. Please note: Associate videographers and any subcontracted videographers may have a different filming format from the above.

 

12. Additional Charges

There may be additional charges in certain circumstances. These include, but are not limited to, the following:

Travel charges for locations outside the area agreed upon at the time of booking. This is typically applicable to venues that are outside a specific radius from the photographer's or videographer’s location. Overnight accommodation for destination weddings or weddings that extend beyond a certain time frame (usually after 10:00 PM), when traveling back home is not feasible. Any additional hours of photography or videography requested beyond the package or coverage agreed upon at the time of booking. Special requests for additional services, such as a second photographer, drone footage, or a live stream of the ceremony, will incur extra charges.

These charges will be discussed and confirmed with you as needed.

 

13. Weather Contingencies

While we always aim to deliver beautiful photos and videos, some weather conditions may affect our ability to work outdoors or impact the overall look and feel of your images. In the case of adverse weather, we will try our best to offer suitable indoor alternatives that match your expectations. However, please understand that certain outdoor shoots, especially those planned for specific locations, may be impossible or impractical under extreme conditions like heavy rain, snow, or strong winds.

It’s always a good idea to plan for inclement weather by having indoor options or alternate locations available. If the weather is problematic on the day, we will discuss the best possible alternatives with you. Your understanding and flexibility are appreciated, as the well-being of you and your guests is always a priority.

 

14. Cancellations and Refunds

If, for any reason, you need to cancel or postpone your wedding, please notify us as soon as possible. Refunds for any services paid for are subject to the following terms:

Cancellation more than 12 months before the wedding date: A full refund will be provided, excluding any non-refundable deposits paid to third-party vendors (e.g., for albums or print orders). Cancellation 6–12 months before the wedding date: A refund of 50% of the total fee will be provided, minus any third-party non-refundable costs. Cancellation less than 6 months before the wedding date: No refund will be provided. If you have paid the full fee, the balance will be retained as a cancellation fee. In the case of a postponement, we will do our best to reschedule your booking for the new date, subject to availability. Any additional costs incurred due to the postponement (e.g., travel, accommodation) will be passed on to you.

 

15. Limitations of Liability

While every effort is made to ensure the quality and quantity of photographs and videos, please note the following limitations:

Pete Davis Photography cannot be held responsible for the inability to capture any specific moment or request, due to factors such as the limitations of time, lighting, weather, or access to particular areas of the venue. We will always make our best effort to deliver high-quality images and videos, but in the unlikely event that equipment failure occurs (e.g., camera malfunction, hard drive failure), Pete Davis Photography’s liability will be limited to the refund of the amount paid for the service provided. We will not be liable for any loss, damages, or inconvenience caused by such technical failures. In the case of severe weather or other unavoidable circumstances (e.g., road closures, medical emergencies), we will make every reasonable effort to attend your wedding. If we are unable to attend due to circumstances beyond our control, a full refund will be issued. However, we are not responsible for any consequential loss or inconvenience arising from such events.

 

16. Social Media and Promotional Use

You grant Pete Davis Photography the right to use your images and videos for promotional purposes, including but not limited to: websites, social media platforms, print advertisements, and promotional materials. These images may be used without compensation to you. If you do not wish for your wedding photos or videos to be used in this way, please notify us in writing at the time of booking or prior to the event. If this is your wish, we will honer your request and refrain from using your images for any promotional purposes.

 

17. Terms of Service

By booking Pete Davis Photography, you agree to abide by these terms and conditions. Any amendments to the agreement must be made in writing and signed by both parties. In the unlikely event of a dispute, we will seek to resolve the matter amicably, but should litigation become necessary, it will be handled under the jurisdiction of the local courts where Pete Davis Photography is based.

 

18. Contact Information

For any inquiries, concerns, or further clarification regarding your wedding photography or videography, please feel free to contact us via:

Phone: 07951 077196  Email: petedavisweddings@gmail.com Website: www.petedavis-photography.com 

 

19. Equipment and Backup

Pete Davis Photography uses high-quality, professional-grade equipment to capture your wedding day. This includes cameras, lenses, lighting, and audio equipment. We also take steps to back up all media (photos and videos) in multiple locations to ensure the safety of your content. However, should an unforeseen technical failure occur, we cannot guarantee that all footage or photos will be recoverable. While every precaution is taken to ensure that everything is backed up and secure, Pete Davis Photography cannot be held responsible for any data loss due to circumstances beyond our control. We highly recommend that you back up all photos and videos once you have received them, as we only keep files for a limited time.

 

20. Travel and Location Fees

If your wedding venue is located outside of a reasonable travel distance (typically 30 miles from our base), additional travel fees may apply. This may include charges for travel time, fuel, or accommodation if overnight stays are necessary. All applicable charges will be discussed and agreed upon with you in advance.

 

21. Post-Wedding Requests

Once the wedding photos and videos have been delivered, any additional requests such as prints, albums, or extended edits (e.g., adding extra songs to the highlight video or retouching images) may incur additional fees. We will provide a quote for such services upon request.

 

22. Client Responsibilities

It is your responsibility to ensure that all necessary arrangements are made to facilitate the photography and videography on the day. This includes confirming venue details, timings, and any other logistical aspects that may affect the shooting schedule. Pete Davis Photography will work with you to ensure everything runs smoothly, but we cannot be held liable for any delays or complications that arise from miscommunication, lack of coordination, or issues beyond our control on the day of the event.

 

23. Privacy and Data Protection

Pete Davis Photography respects your privacy and is committed to handling your personal information responsibly. All data shared with us, including contact information and any other details relating to your wedding, will be stored securely and used only for the purpose of fulfilling any photography/videography requirements.

In accordance with GDPR regulations, you have the right to access, correct, and delete your personal data at any time. For more information, please see our privacy policy available on our website.